HexaTravel
An AI-powered platform that replaces the fragmented PowerPoint + Excel workflow corporate travel agencies use to build client proposals.
The Problem
Corporate travel agencies build proposals by hand. A single client trip — say, a 40-person incentive to Lisbon — means 100-150 PowerPoint slides, an Excel sheet tracking vendor costs and margins, and weeks of email threads for approval.
The agency we worked with was producing ~20 proposals per month. They needed to hit 60-100 to stay competitive. The bottleneck wasn't talent — it was tooling.
Before & After
Before
- • PowerPoint for presentations (100-150 slides each)
- • Excel for cost tracking and margins
- • Email threads for approvals
- • 2-3 days per proposal
After
- • Single platform for everything
- • Live cost calculations with configurable margins
- • AI-generated slide decks from proposal data
- • Same proposal, a fraction of the time
What I Built
Pricing Engine
Margin-based pricing with live recalculation. Agents set per-item margins (40-60% typical), the engine calculates client-facing prices instantly. Day-by-day or full-trip views.
Itinerary Builder
Day-by-day activity planner with drag & drop, time editing, and an integrated map view. Edit an activity and the map updates in real time.
AI Slide Generation
Proposal data feeds directly into AI-powered slide generation. Professional PPTX decks in minutes instead of days of manual PowerPoint work.
Proposal Dashboard
Multi-proposal management with KPI cards, status tracking, and quick navigation. Built with real supplier data — 39 vendors across 5 service categories.
The Hard Part
Making AI useful in an industry that doesn't trust it.
Travel agencies have seen "AI tools" before — usually chatbots that hallucinate hotel names or recommend restaurants that closed two years ago. They're skeptical, and they should be.
The approach: AI handles the presentation layer (slide generation, formatting) while the pricing engine stays deterministic. No AI in the margin calculations. No AI inventing vendors. The intelligence is in the workflow automation, not in replacing human judgment about costs and quality.
Stack
Status
In active development with a real corporate travel agency as the pilot client. Frontend complete with full pricing engine, itinerary builder, and presentation mode. Backend integration is the next phase.